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Procurement Transparency Star Logo It is the responsibility of the Purchasing Division to conduct purchasing for the City of Richardson in accordance with all applicable laws and city charter, to foster sound purchasing policies and procedures throughout all departments of the city, and to stimulate competitive bidding in order to provide materials and services at the lowest price and highest quality possible. The city uses an internet bid service, Bidsync.com, to support its transparency efforts by providing real-time information on open bids and requests for proposals, via a free registration link provided below.

Fiscal Year 2016 Contracts and Procurement Summary     
Total Procurement and Contracting Spending* $78,984,981
Procurement and Contracting Spending Per Capita**  $757
   
Publicly Posted Bidding and Contracting Opportunities 98
Closed Bids or Awarded Contracts 85
Dollar Amount of Bids Received from Invitations to Bid
and Requests for Proposals
$48,722,082
Dollar Amount of Contracts Awarded from Invitations to Bid
and Requests for Proposals 
$17,460,059
   

*Total procurement and contracting spending includes all purchases made via Purchase Orders (POs), Blanket POs, and Field POs.  For more information, see the Procurement Manual link below
**Based on a population of 104,300 as of January 2016

Data Visualizations
In the chart below, authorized expenditures represent all types of POs authorized by the Purchasing Division.  These POs are created from a variety of approved purchasing practices including: awarded and competitively bid contracts, a three quote process, and field POs.  Actual expenditures represent all purchases made via all types of POs during the indicated fiscal year.

Graph showing authorized vs. actual expenditures for the last 5 fiscal years.

In the above chart, timing differences in the procurement process may lead to PO authorization in one fiscal year and spending in the following fiscal year.  This commonly occurs with Blanket POs (purchase orders authorized for Citywide purchases of certain supplies for a year) and Capital Projects. 

Graph showing contracts by type of purchase during fiscal year 2016

Current Fiscal Year Publicly Posted Bids

This spreadsheet contains information on all publicly posted bidding and contracting opportunities for the current fiscal year.  Links to bid documents, addendums, tabulations, and intent to award documents are included.  

Downloadable Prior Years' Bidding Opportunities and Closed Solicitations 
Provides a listing of Requests for Bids, Requests for Quotes, and Requests for Proposals for fiscal years 2014 through 2016. 

Online Bidding System
The City of Richardson utilizes the electronic bidding system offered by Bidsync.com.  Register for free to see bid documents and current open bids, as well as sign up for email notifications of new bidding opportunities.

Interactive Check Register Data
This database includes information on the city’s check and electronic disbursements, including payments to vendors.  Detailed information is provided about each payment, such as the vendor the payment was made to, the amount of each payment, the department and the name of the account to which the payment was charged. You may also download the check register data.

Purchasing Division Contact Information
Contact information for the Purchasing Division and individual staff members.

Doing Business with the City
Information on our bidding processes, acquisition methods, bidding parameters, invoicing, and insurance requirements.

City Auctions
Public auctions are used to sell city surplus and confiscated items.  Auction schedules, locations, and contact information are provided.

Conflict of Interest
Provides information on the City of Richardson's conflict of interest process, blank forms, and access to view submitted forms.

Procurement Manual and Glossary of Procurement Terms
View the City of Richardson Procurement Manual, including a glossary of procurement terms used in the manual and on this page. 

Contracting and Procurement Statutes
Texas Local Government Code Chapter 212
Texas Local Government Code Chapter 252
Texas Local Government Code Chapter 271
Texas Government Code Chapter 2254
Texas Government Code Chapter 2269

 

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Last updated: 4/27/2017 2:29:19 PM